1. Data controller
2. Personal data we process and how we collect it
The personal data we process about you include: – your name and contact details (e.g. address, telephone number and/or email address), information about the company you work for, your position or title and your relationship with a particular person, and other background information; – identifying and contextual information provided by you or collected as part of our on-boarding process; – financial information (e.g. payment information); – information provided to us by or on behalf of customers or generated by us in the course of providing services to customers; – information provided to us in connection with attendance at meetings and events; – information in connection with your use of our website (see paragraph 5 below); – any other information about you that you may provide to us. We collect this information when you interact with us, e.g. when you communicate with our staff, visit our website, complete our contact form, subscribe to our newsletter to receive information by e-mail or attend meetings or other events. We also collect or generate personal data in the course of providing services and may collect personal data from other sources, e.g. to keep your information up to date using publicly accessible sources (such as the debt enforcement register, land register, trade register, press, internet), or we may receive such information directly from you or your employees, authorities or other third parties.
3. Purpose of data processing
We process your personal data: – to communicate with you; – to ensure the security of our premises and facilities as well as the protection of our employees and other individuals and property owned or entrusted to us (e.g. through access controls, visitor logs, network and e-mail scanning); – to provide and improve our services to you and our customers (we may also process personal data of other people that are provided to us or that we collect on behalf of customers, e.g. to process identifying and contextual information as part of our on-boarding, financial, administrative and marketing processes); – to enter into and administer contracts with clients or to administer our relationship with you and clients; – to monitor and improve the performance of our website (see paragraph 5 below for further information); – to promote our services, including by sending publications, notices, updates, invitations to events, etc. if you have subscribed to our newsletter or if the communication relates to services which may be of interest to you and provided that you have not objected to the use of your personal data for these purposes by contacting the person mentioned in paragraph 1 above; – to comply with our legal, regulatory and risk management obligations, including the assertion of, exercise of, or defence against legal claims. We process personal data for these purposes on the basis that: that it is necessary for the performance of a contract, such as entering into an engagement with a person for the provision of services or for the procurement of products and services from our partners, suppliers and subcontractors; for the exercise of – or defence against – legal claims or proceedings; for the fulfilment of legal and regulatory obligations; for legitimate interests, including the interests referred to above; and/or on the basis of consent.
4. Data security
We use appropriate technical and organisational measures to protect your personal data from unauthorised access, use, loss, alteration or destruction. Our website uses the SSL encryption method.
5. Use of our website, cookies, web analytics tools, social media, and social media plug-ins
Our website’s server automatically collects and stores, for a limited time, log data and device information when you access and use our website. This information includes, but is not limited to, details about your use of our website, your IP address, the dates and times you access our website, the web pages you visited before arriving at our website, the web pages you viewed while browsing our website, the browser you used, information about your hardware and software, information about your device and similar information. We use this data to operate, maintain, protect and improve our website; our website hosting provider analyses the data in an anonymised form. Our website provides font files and displays fonts using services such as Google Fonts and Adobe Fonts. In order to properly display this site to you, these third parties may receive personal information about you, including: browser, network or device information; information about this site and the page you are viewing; and your IP address. To achieve the above objectives and safeguard our legitimate interests, we use cookies on our website. These are text files that are temporarily downloaded to your device when you visit our website. They are used to ensure the necessary functionality of our website, to enable easier and more efficient use by you, to enable us to analyse the use of our website by providing statistical information on how users interact with the website (see next paragraph) or for marketing purposes. Third-party cookies may be used for these purposes. In your browser settings you can delete or block cookies in whole or in part at any time. You can also set cookie management with the appropriate banner that appears when you open our website. Complete deactivation of cookies may result in our website not functioning or functioning incompletely. In particular, our website may use Google Analytics or similar services. These are services provided by third parties, which may be located in any country in the world (in the case of Google Analytics, Google LLC is located in the USA) and which enable us to track and report on the use of our website on an anonymous basis (the service provider only provides us with aggregated, non-personally identifiable data on the use of the website). For this purpose, cookies, set by the service provider, are used. These cookies collect information about the number of visitors to the website, the pages visited and the time spent on the website. The information generated by cookies about your use of the website can be transmitted to and stored on a server in any country in the world. However, this is generally done with the anonymisation of the IP address activated. The service provider does not receive (and does not store) any personal data from us, but may track your use of the website, combine this information with data from other websites visited by you and also tracked by the respective service provider, and may use this information for its own purposes (e.g. to monitor advertisements). If you have registered with the service provider, the latter will also know your identity. In this case, the processing of your personal data by the service provider will take place in accordance with its data protection regulations. Social media such as Facebook or Instagram use cookies to collect information such as the number of people or demographic data of users who view or comment on posts on our company pages. We may receive ratings from these social media sites that contain only aggregated or otherwise sufficiently anonymised data. We use this information to further develop our content and services offered on the respective social media page so that they may be of greater interest to users. The collection and processing of personal data in connection with social media analytics services is primarily the responsibility of these social media companies as the companies providing the analytics services. We may use plug-ins for social media or portals such as YouTube, which can be recognised by the logo placed on selected content on our website. Social media plug-ins facilitate the recommendation and sharing of selected content from our website on social media platforms such as LinkedIn, Xing, Twitter, Instagram and Facebook. If you interact with such social media platforms or portals such as YouTube, the relevant information will be forwarded and your visit will be recognised by these platforms.
6. With whom we share your personal data
We may share your personal data with trusted third parties: – suppliers to whom we outsource certain support services such as translation and document review; – IT service providers; – third parties involved in providing services to customers, with their prior consent, e.g. technology service providers such as data room services; – our auditors; – third parties involved in organising events. For the purposes set out in this privacy policy and where necessary, we may also share personal data with courts, regulators, government agencies and law enforcement agencies. We may also be required to disclose your personal data to comply with legal or regulatory requirements.
7. Transfer of personal data abroad
We may transfer your personal data to recipients abroad, including to countries that do not offer the same level of protection as the Swiss legal framework. We will usually do so on the basis that such a transfer is in line with the purposes of the data processing set out in paragraph 3 (above) and to the extent that such a transfer is permitted and we consider it appropriate (e.g. if it is necessary for the provision of a service or in the interest of the data subject). If we transfer data to a country that does not have adequate legal data protection, we ensure an adequate level of protection as required by law or rely on the legal exceptions of consent, performance of contracts, exercise of – or defence against – legal claims, overriding public interests, published personal data or because it is necessary to protect the integrity of the data subjects.
8. How long we keep your personal data
We keep your personal data for as long as it is necessary to achieve the purposes for which it was collected and for as long as we have a legitimate interest in keeping it, e.g. for the purposes of asserting or defending claims or for archiving and information security purposes. We also retain your personal data for as long as it is subject to a legal obligation to retain it.
9. Your rights
You have the right to access your personal data and to request detailed information about the personal data we hold about you and how we process it, as well as to receive a copy of your personal data. You can also have your data corrected or deleted, restrict our processing of that information and object to the processing of your personal data. You can also choose to withdraw your consent at any time. To assert these rights, please contact us at the contact details given in paragraph 1 (above). Please note that even after revoking your consent, we may continue to process your personal data to the extent required or permitted by law, for example if we are obliged to retain or process certain data, if we have an overriding legitimate interest or if we need the data to enforce our rights. If you believe that the processing of your personal data violates data protection laws, you may notify us, assert your rights in court or file a complaint with the competent supervisory authority, in Switzerland with the Federal Data Protection and Information Commissioner.
10. Changes to this privacy policy
We reserve the right to change this privacy policy at any time and without notice. The current version published on our website applies. Last revision: May 2024.